Regulation on the Operating Company

Approved by
Resolution of the General Meeting of Participants of the Platform
07.12.2017

REGULATION
on the Operating Company of the Platform
‘The Implementation of the
Ukraine–European Union Association Agreement Standards
on the Effective and Balanced Use of Natural Resources’

SECTION 1. GENERAL PROVISIONS

1.1. This Regulation defines main objectives, tasks and functions of the Operating Company of the Platform (hereinafter – the Operating Company); the composition, organization and working procedure of the Operating Company; the rights and duties of the top-management (the Head and his/her deputies) of the Operating Company; the procedure of formation of the senior management of the Operating Company.

1.2. The Operating Company is the executive body for managing and coordinating activities of the Platform.

1.3. The Operating Company shall be guided in its activity by the current legislation of Ukraine, the Charter, this Regulation, as well as other documents of the Platform.

1.4. The Operating Company has the status of a separate legal entity.

1.5. The Regulation on the Operating Company shall be approved by the General Meeting of Participants of the Platform.

SECTION 2. MAIN TASKS AND FUNCTIONS OF THE OPERATING COMPANY

2.1. Organization of activities of the management bodies of the Platform (organization of convening and holding of working sessions of the management bodies of the Platform; organization of execution of decisions of the management bodies of the Platform; preparation of proposals on nominations for inclusion or replacement in the management bodies of the Platform)

2.2. Organization of record keeping, document management, storage of the Platform documents (organization of development of the Platform documents; submission of the platform documents for consideration to the management bodies of the Platform; acceptance and exclusion of participants of the Platform, keeping a register of participants of the Platform etc.)

2.3. Organization of information support for activities of the Platform (support of the official website of the Platform, organization of network communications of participants of the Platform, provision of communications in social networks)

2.4. Organization of marketing support for activities of the Platform (creation of the unified marketing knowledge base of the Platform, implementation of joint marketing campaigns for promoting developments and products of Participants of the Platform in markets of demand)

2.5. Project portfolio management within the Platform (generation of projects based on proposals of suppliers and consumers, creation of the unified project base, selection of appropriate contractors, creation of project consortiums and project management of projects in a single project window format)

2.6. Organization of interaction with external stakeholders of the Platform (representation of interests of the Platform before state and local authorities, representatives of science, business, credit and financial institutions, etc.)

2.7. Organization of operational activities of the Platform (ongoing coordination of activities and coordination of actions of Participants and management bodies of the Platform; prompt making of decisions supporting activities of the Platform)

SECTION 3. COMPOSITION OF THE OPERATING COMPANY, ORGANIZATION AND WORKING PROCEDURE OF THE OPERATING COMPANY

3.1. Top-management of the Operating Company consists of top-management representatives.

3.2. The Operating Company shall hold internal meetings on organization of activities of the Platform as necessary, but at least once a quarter. The decision on necessity and timing of the meetings of the Operating Company shall be taken by the Head of the Operating Company or his/her Deputy in the absence of the Head.

3.3. The agenda of the meetings of the Operating Company shall be approved by the Head of the Operating Company not less than 10 days before the date of the meeting.

3.4. Employees of the Operating Company and other invited persons shall be informed of the date, time and place of the meetings and shall receive necessary documents on the agenda not later than 7 days before the date of the meeting of the Operating Company.

3.5. The meeting of the Operating Company shall be deemed to have taken place if all representatives of the top-management of the Operating Company are present at it.

3.6. The decisions of the Operating Company shall be taken by the majority of votes of the representatives of top-management of the Operating Company present at its meeting. In case of even distribution of votes, the vote of the Head of the Operating Company shall be decisive.

3.7. The decisions passed by the Operating Company shall be represented in the minutes of the meeting to be signed by the Head of the Operating Company.

SECTION 4. RIGHTS AND DUTIES OF TOP-MANAGEMENT OF THE OPERATING COMPANY

4.1. Top-management of the Operating Company shall be entitled to:

4.1.1. Be involved in passing decisions at the meetings of the Operating Company by voice voting;

4.1.2. Receive complete information on activity of the Platform from its management bodies and participants of the Platform;

4.1.3. Suggest issues for consideration at the meetings of the Operating Company.

4.2. Top-management of the Operating Company shall comply with this Regulation and be actively involved in activities of the Operating Company.

4.3. Top-management of the Operating Company shall be entitled to represent the interests of the Platform before external stakeholders of the Platform.

4.4. Top-management of the Operating Company must observe the confidentiality regime when dealing with the data of the Platform and its Participants.

4.5. Top-management of the Operating Company shall organize proper and timely execution of decisions of the management bodies of the Platform.